About the Paychex Flex Enterprise Compatible Payroll Report

Kaylie Bryslawskyj

August 17, 2023 14:16

Note: Only Master Administrators have access to the Paychex Flex Enterprise Compatible Payroll Report.

Maxwell Health has a Paychex Flex Enterprise compatible payroll report that will provide an import file employers can use to load their benefit deduction information into their Paychex Flex Enterprise payroll system. A pre-formatted Paychex Flex Enterprise deduction report can be downloaded from Maxwell Health at any time. It can then be uploaded to Paychex Flex Enterprise as needed.

Pricing

This report is provided at no cost to you.

Get started

If you are using the Paychex Flex Enterprise integration, it will be added and turned on by the Maxwell Health team.

If you're an HR Administrator interested in using the Paychex Flex Enterprise integration, please include the request for the integration at implementation, or use this form to request it off-cycle.

How the report works

If you’re a Paychex Flex Enterprise client, this compatible payroll report can capture any benefit you choose—you'll just need to make sure each product’s deduction code(s) exist in both your Maxwell Health and Paychex Flex Enterprise portals.

Once the report is set up and turned on, you will be able to manually generate and download a deduction report from the Maxwell Health portal, so that you can upload it into your Paychex Flex Enterprise payroll system.

The deduction report will include the following information:

Deduction codes for each product you’ve set up in your Paychex Flex Enterprise portal.
Each employee’s unique identifying number (either an SSN or Paychex Flex Enterprise Employee ID).
The names of any products set up in both your Paychex Flex Enterprise and Maxwell Health portals that have an employee cost greater than $0.
Product end dates (if terminating a benefit deduction).

NOTE: The report only sends deduction information for newly effective or updated enrollments within a date range. If your employees have any pending elections, deductions and costs will not be included in this file until those elections have been approved.

Each deduction file includes enrollments that are newly effective, updated, or end 31 calendar days prior to or 10 calendar days after the sync date.

Please be sure to review any errors produced on the Paychex Flex Enterprise portal. If your deduction report includes two rows for the same person with the same deduction code, both of these rows will fail to process and will reject on Paychex Flex Enterprise. This may occur if an employee takes two separate actions within one pay period. In this case, you will need to apply the deduction manually.

Example: Within one pay period, an employee elects to begin contributing to their HSA effective June 1, 2015, but then stops contributing effective June 18, 2015. In this case, the deduction report will have both a start row for June 1, 2015 and a stop row for June 18, 2015. This would need to be manually corrected before uploading the report into Paychex Flex Enterprise.

View a slideshow of how you’ll use the report

To download the deduction report, go to Settings > EDI and Integrations > Current Integrations > Paychex Flex Enterprise > Log. View a slideshow of how you'll access the report below.

Support
For technical questions about the Paychex Flex Enterprise compatible payroll report, please contact Maxwell Customer Support at support@maxwellhealth.com or (866) 629-7445.

For any questions or errors with Paychex Flex Enterprise product, please contact your Paychex representative.